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Why do businesses need online file sharing tools? what-is-online-file-sharing

Online file sharing can easily cause bottlenecks and other challenges for businesses if the right tools or services aren’t utilized. It’s imperative for businesses to grow their brand by producing high-quality marketing materials, sales resources, videos, presentations and other engaging content. Creative and marketing teams work with very large files to accomplish this, and using traditional methods to send these big files can be cumbersome and problematic for teams that need to move fast. E-mail attachments have common size restrictions for anything bigger than 100Mb. Sharing files via FTP makes it difficult to track and manage your files. CDs or thumb-drives are costly and slow to send and can easily get lost in the mail. Ensure the correct files are sent to the correct recipients securely and boost productivity. Access and share your files with internal and external parties hassle free when you use WebDAM for online file sharing and storage. You can work faster when you can send large files individually and even send multiple files simultaneously. Make sure your online sharing platform is secure and is supporting your workflows instead of clogging them up.

Who benefits from online file sharing?

Medium-sized and large enterprise teams can both benefit by streamlining workflows using online file sharing with DAM. The amount of time saved directly impacts how teams can creatively collaborate. With online file sharing, global organizations can increase communication and productivity. When companies have multiple brands to manage, leveraging online file sharing and storage can help teams work more efficiently and stay organized. IT departments love cloud DAM platforms because they’re easy to deploy and don’t eat up valuable resources. Security is paramount and leading DAM solutions take every precaution to protect critical business files.

Overview of Online File Sharing Features


Frequently Asked Questions about Online File Sharing

How do I know if I need online file sharing tools for my organization?

In today’s business environment, sending large files to colleagues and clients is a fact of life. Many of these documents contain sensitive and confidential information that must reach the hands of certain individuals without any delay. Online file sharing services make sending large files hassle free. You can’t say the same about FTP or e-mail. These services make it possible for businesses to quickly receive and send large files with little effort. These file sharing programs are key for small and large businesses alike. File sharing shouldn’t be stressful – there’s enough to worry about already when running a business. File sharing websites allow you to simply and reliably create and upload large files. And security is always the No.1 priority, with up-to-date details of where your files are and who’s accessing them.

What are the best file sharing services? What do I look for?

The best online file sharing services boast both competitive pricing and cutting-edge features. They should offer sophisticated tracking tools and prioritize the security of your files. Below is the criteria we used to evaluate the top peer-to-peer file sharing (P2P file sharing) services.

  • Service Features: When looking for the best secure file transfer service for your business, you must consider the individual features the service offers. We determined the maximum number of sends, the maximum storage space provided and the maximum file size limit for each service. We also checked to see if they deliver all file types, whether multi-user plans are available, how many days the files remain available, if they can send large files online and if a MS Outlook plugin is provided.
  • Tracking: Tracking tools are necessary during a large file transfer to clients or other employees. Top file sharing sites provide a confirmation receipt when your files have been successfully uploaded and when they have been successfully delivered. Some services provide an audit log, which managers can use to view and monitor their employees’ file-sharing activity.
  • Security: The best file sharing service should put security first. We looked for services that encrypt every file transfer and offer password protection to keep your files safe while they are stored on the company’s servers. Many of the best services also provide an isolated storage facility as an extra safety precaution.
  • Help & Support: Online file sharing services should be straightforward and easy to use. However, minor problems are questions are inevitable. It’s imperative that quality help and support is available. We looked for services that provide email and telephone support, along with a FAQ section and a knowledge base located on their websites as additional resources.

Online file sharing services benefit businesses that need to transfer large, valuable files around the world. These enterprise-grade file sharing services not only save you time, but they can save you money and prevent frustration as well. Whether you are looking for a basic file sharing service or one filled with extra features (like big file transfer), one of the services in our review is sure to help streamline your business’s file-sharing activities.

What are the benefits of online file sharing over FTP?

Put an end to the FTP productivity drain while enhancing your professional image. Easily upload content with a fast, reliable and intuitive system that lets you organize files into folders and conveniently share and collaborate as never before. The total effect: your team reaches new levels of productivity you never thought possible. Share content with your team, external partners and vendors by simply sending them a link. The days of forwarding login and password information are in the past.

  • Send links to files or folders of content – no more training and help inquiries
  • Invite recipients to a shared folder for ongoing sharing
  • Receive email notifications when files are uploaded, downloaded or added – expediting the approval process

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