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Now Available: Webinar on New Taxonomy, Metadata & Control Features

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Our latest webinar recording is now available for your viewing pleasure.  Watch the webinar and learn how you can tighten the control in your DAM with these key features.  We got a lot of great feedback from our live webinar audience and we hope you enjoy learning about the new WebDAM features too.

We received a large volume of questions and weren’t able to address all of them during the webinar, but as assured we’ve answered them below.  If you have more questions about the new features, metadata strategies, WebDAM, or anything else just leave a comment below.

 Note: Be sure to change the quality to the highest HD setting for an optimal viewing experience.

Webinar Questions and Answers

 Q: If typing in the Enter Keywords field, will it auto-search from the hierarchical keyword list, as it does in Bridge for example.

Currently, no. Great idea for future releases! However, when you are adding keywords to assets, if you type in a keyword that exists in your taxonomy, the keyword will automatically be selected along with any parent keywords in the tree.

Q: We have 1,000 assets – is there a way to identify which assets have no keywords/metadata?

The best way to identify which assets have no keywords/metadata is to use the new export metadata tool for each folder. To access this, follow the listed directions:

  1. From the Admin homepage, click on Folders/Assets from the Folders & Assets menu.
  2. On the Folders Summary page, click on the hyperlink for the folder you want to export metadata from.
  3. Click on the Assets tab.
  4. Click on the orange Export metadata button just below the assets tab.
  5. A download for an Excel .csv file should start which contains the exported metadata.

Q: If you edit a keyword in the controlled vocab list, does it automatically update it on the asset?

If you edit a keyword on the keyword taxonomy (controlled vocabulary), the edited keyword will be available for adding keywords to new assets. Assets that were keyworded prior to your edit will not automatically update with the new keyword.

Q: Can we export all assets to a spreadsheet  so that we can see where we are missing metadata?

You are able to do this by exporting metadata from each individual folder.  Follow directions below to see how to export metadata by the folder level.

  1. From the Admin homepage, click on Folders/Assets from the Folders & Assets menu.
  2. On the Folders Summary page, click on the hyperlink for the folder you want to export metadata from.
  3. Click on the Assets tab.
  4. Click on the orange Export metadata button just below the assets tab.
  5. A download for an Excel .csv file should start which contains the exported metadata.

 Q: One of my photographers has wording added into their keyword section that I would prefer to delete. Is there a simple way to batch delete?

Currently you can only batch edit keywords at a folder level.  To see how you can do this, read the  instructions on adding or editing captions in batch here: Admin Guide- Batch Edit Feature

Q: How do we activate this new feature? or, when will it be available?

You do not need to do anything to activate these new features. All WebDAM customers can now access the features in their own WebDAM accounts starting today, October 26!

Q: Is the predetermined list of keywords, hierarchical? Using earlier example, if I choose San Francisco Giants, would the system add National League and baseball as keywords automatically?

Yes! The predefined list is hierarchical and you can nest keywords as many levels deep as you would like.  If you select a child keyword (as in your example), the parent keywords will automatically be selected.

Q: Is the format interchangeable with Bridge and/or Lightroom?

Yes, you can export your taxonomy from WebDAM as a tab separated text file and then import that file into Bridge or Lightroom. You can also export your keyword list from Bridge or Lightroom as a tab separated file which can then be imported into WebDAM. Click here for a sample taxonomy file.

Q: Is the export/import file fomat UTF-8 compatible? This is necessary in order to be able to manage terms that have umlauts, accents, and other “non-ascii” characters.

Not currently, however, our upcoming release will include UTF-8 metadata support. Stay tuned!

Q: The Lightroom keyword hierarchy supports the ability to note specific keywords as “synonyms” and to also exclude some keywords from being applied to images. Are those supported in the WebDAM format?

Stay tuned. Much more to come with regard to synonyms!

Q: So would I be able to use this taxonomy to separate out departments that have very different keywords?

Sure! You can build a keyword taxonomy around what works for your organizational needs. Just make the Parent Level keywords the department name, then add the appropriate keywords beneath each department.

Q: Is there a way to import an existing taxonomy / ontology into WebDAM, like from Photoshop? and in which format?

You will need to export them from Photoshop and import them into WebDAM.  To import an existing taxonomy into WebDAM the file needs to be a plain text file (.txt).  The file should contain one word or phrase per line.  Any keywords you want nested under parent keywords, start a new line under the parent and put a tab before the keyword.

Once you have your .txt file:

  1. From the Admin homepage, click on Global Preferences from the Gallery Preferences menu.
  2. Click on the Assets tab and scroll down to the Keywords Taxonomy section.
  3. Make sure the Enable Keyword Taxonomy box is checked.
  4. Click on Change Keyword Taxonomy.
  5. On the next screen, click on Choose File and locate the file on your computer.
  6. Once your file has been selected, click on Import.
  7. You will then see your imported list added to your existing keywords.

Q: Does that include IPTC Extension metadata (new in Photoshop CS5)?

IPTC Extension metadata is not currently included, only IPTC Core.

Q: Does WebDAM support both IPTC-IIM and XMP embedded metadata?

Yes, WebDAM does support both IPTC-IIM and XMP embedded metadata.

Q: How does one make a file, which is in a private folder, public so that users see only those designated as public?

This is done in the permissions section. Learn about how to setup permissions for users & groups.

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